Imaged Documents Online - Registrations Board/Program Action Documents Instructions

Imaged Documents Online - Registrations Documents Users:

These Step-By-Step Instructions are detailed, comprehensive, and the answers that you seek are likely found below or on the associated pages. This site requires Internet Explorer 5.0 or higher, or Netscape 4.7 to view, print or save documents. Netscape versions 6 and 7 are not compatible.

IMPORTANT NOTE: If you receive an error message telling you that you cannot access the Imaged Documents Online site, please contact your Internet Service Provider (ISP) or Webmaster and ask them to give you access to Port 8000.

Your Web connection to Imaged Documents Online will automatically time out (log you off) after 20 minutes of inactivity.  Your technical questions may be addressed by e-mail to our Technical Assistance address shown below.

Click here to view the one page Quick Start Instructions OR you may use the detailed Step by Step Instructions below.

Click here for the types of documents provided by this online system and definitions of terms used within the disciplinary documents.

Step by Step Instructions

Step 1: Logon to Online System

  • At the DORA Imaged Documents Online screen, click on the Click here to view documents button

Step 2: Select Type of Image to View

  • Select Division of Registrations Board/Program Action Documents and click the Log On button.

Step 3: Review and Select one of the four Search Criteria options

Step 4: Enter Search Criteria

Your search will produce a maximum of 1000 records per search even though the actual number of records may be greater.  To narrow your search and minimize the wait time, enter as much search information as possible.

For REG Entity Name.  Use this option to enter the correct spelling of the Entity or Company Name.

For REG Last Name.  Use this option to enter the correct spelling of the individual licensee’s last name.  Please note that the documents are indexed under the licensee's name as it was at the time the Board/Program action was taken (i.e. if they change their name in the future it is not updated in this system).  It may be advantageous to search using the license type and number if it is known.

For REG Licensing Board.  Use the drop down list to specify the name of the State licensing board or program.  This search option will produce all records on the system for the specified board.

For REG Other Search Options.  Eight fields are displayed and can be used to search. Any combination of these fields may be used to narrow your search for records.  

The system is intended to search for a range of data.  When using REG Other Search Options, information could be entered in both fields in the right and left columns. Doing so will provide a search range. For example, searching by Last Name, from Smith to Wesley, returns all last names found between the spellings. The column on the left is the beginning value field and the one on the right is the ending value field. If you leave the right column blank when you have entered a value in the left column, the search will look for everything greater than or equal to the left column. 

If you are unsure of the spelling, you can type a portion of the word and the system will return everything beginning with those characters. For example, if you enter Bro, you will receive all of the records that begin with Bro, which will include Brown, Brower, Brother, etc... You do not have to use a wildcard - *

Key Field

Field

Maximum Length

Imaged Document Values

1

Entity Name

48 characters

Free Form

2

Last Name

35 characters

Free Form

3

Middle Name

20 characters

Free Form

4

First Name

20 characters

Free Form

5

State Board of

35 characters

Use drop down box

6

License Type Code

60 characters

Use drop down box

7

License Number

11 characters

Numeric

8

Effective Date of Action

8 numbers (Date)

YYYYMMDD, MM/DD/YYYY, or MM/DD/YY

Step 5: Submit Query

  • Click on "Submit Query" button

The Request screen appears showing the Total Requested number of folders and documents and displays the first twenty-five (25) records of your search.  Each record is a link to an image that can be viewed, printed or saved.

Example of what the query result list may look like when searching for an Entity or Company Name:

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: ABC COMPANY Last Name: Middle Name: First Name: State Board of: ELECTRICAL License Type Code: ELECTRICAL CONTRACTOR License Number: 12345 Effective Date of Action: 01/04/2001

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: DEF COMPANY Last Name: Middle Name: First Name: State Board of: ACCOUNTANCY License Type Code: PUBLIC ACCOUNTING FIRM License Number: 67890 Effective Date of Action: 12/31/2003

Example of what the query result list may look like when searching for a Last Name:

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: Last Name: ADAMS Middle Name: First Name: RICHARD State Board of: CHIROPRACTIC License Type Code: CHIROPRACTIC License Number: 1234 Effective Date of Action: 01/04/2001

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: Last Name: ADAMS Middle Name: First Name: LYNN State Board of: VETERINARY License Type Code: VETERINARIAN License Number: 2345 Effective Date of Action: 12/27/2000

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: Last Name: ADAMS Middle Name: First Name: ROBERT State Board of: MEDICAL License Type Code: PHYSICIAN License Number: 3456 Effective Date of Action: 04/22/2001

{ I } Document Type: BOARD/PROGRAM ACTION DOCUMENTS Entity Name: Last Name: ADAMS Middle Name: C First Name: GARY State Board of: NURSING License Type Code: REGISTERED NURSE License Number: 4567 Effective Date of Action: 03/29/2001

{ I } Document Type: MED-CO PUBLIC DISCIPLINARY ACTION Entity Name: Last Name: ADAMS Middle Name: First Name: ROBERT State Board of: MEDICAL License Type Code: PHYSICIAN License Number: 3456 Effective Date of Action: 08/08/2008

{ I } Document Type: MED-CO RESTRICTIONS OR SUSPENSIONS Entity Name: Last Name: ADAMS Middle Name: First Name: ROBERT State Board of: MEDICAL License Type Code: PHYSICIAN License Number: 3456 Effective Date of Action: 08/08/2008

Step 6: Retrieve Records

  • Click on the record you want to retrieve.

Step 7: View Records

  • Click on the link of the image and the image will appear on your screen. Other sizing options will appear on the left side of your screen.  Clicking on the Zoom buttons will be resize the image either larger or smaller.

Step 8: Printing Documents

  • Using Page Setup set printer margins at .25 on all four sides (top, bottom, left, right).
  • Click on the Print link to print the record. If you use your Control+P command or the Print command in the browser, it will print the entire screen.

Please keep in mind that the original size displayed on your screen (Scale: 45%) is best for printing the image on Letter Size paper. Any changes in size will directly affect the size of the printed record. What you see on the screen is the approximate size of a printed version.

The Print link will only print the page that appears on the screen.  To print a multi-page document, you must use the Next Page option and print one page at a time.  Or you can save the entire document to your desktop and then print it.

Step 9: Saving Documents

  • Save the page image on your screen by right clicking your mouse on the image.  The saving process is different depending on whether you are using Microsoft Internet Explorer 5.0 (or higher) or Netscape 4.7.
  • Save a multi-page document by right clicking your mouse on the Get TIFF Document link in the left frame and click on Save Target As.  Rename the document with a .tif file extension.  Make sure you have the free browser plug-in AlternaTIFF to view or print any TIFF images you save.

Step 10: New Search

  • Click on Return to Record Search in the left frame to begin a new search.

Click
    here to view documents

If you have questions regarding the content of any document please contact the staff of the appropriate Board by telephone, mail or e-mail.

In the event that you find an error in the way that a record is indexed in the database or an error contained within the record itself, we are asking you to bring this to our attention by emailing our Technical Assistance.  Please include all the information shown in the database listing and the information concerning that portion of the database listing or the record that you feel is in error.


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This page was last updated November 10th, 2008