Contract Information
General Information Regarding Contract Requirements
The Office of Outfitters Registration has provided a model contract for your use with your clients or potential clients. There are specific requirements set by both the outfitters registration statute and the rules and regulations relative to contracts with which you must comply. When you are developing a contract for use, please assure that all the requirements have been met.
From the Outfitters Registration Statute:
1. Outfitters must provide written contracts to their clients, and the contracts must be signed by both the outfitter and client. (Section 12-55.5-109(1), C.R.S. Note: Individual outfitters must use their own signatures, and if the outfitter is a partnership or corporation the contract must be signed by one of the responsible partners or corporate officers listed in the Office's registration file.)2. Outfitter contracts must include all of the following information (Section 12-55.5-109(1), C.R.S.):
a. Types of services to be provided (This needs to be descriptive, i.e. fully guided hunt, drop camp only, what species, fishing instruction only, etc.);
b. Dates of service (Should be specific dates, i.e. October 12-17, not simply "third season");
c. Transportation arrangements (Should include transportation of individuals from a specific location to a specific location, i.e. from the Grand Junction airport to the trailhead or base camp. Should also include arrangements for transporting equipment, supplies of wildlife to and from the hunt location. Even if no transportation will be provided, contract should indicate "N/A");
d. Cost of the services;
e. Ratio of clients to guides (Even if the service is for a "drop camp" only and there will be no guides, the contract must indicate that there are no guides);
f. The outfitter's policy regarding cancellation of the contract and refund any deposit.3. No action may be maintained by an outfitter for breach of a contract or agreement to provide outfitting services or for the recovery of compensation for services rendered under such contract or agreement if the outfitter has failed to comply with the provisions of this article. (Section 12-55.5-109(2), C.R.S.)
4. Any written contract provided pursuant to this section shall also contain a written statement that pursuant to Section 12-55.5-105(1)(c) and (1)(d) outfitters are bonded and required to possess the minimum level of liability insurance and that the activities of outfitters are regulated by the Director of the Division of Registrations in the Department of Regulatory Agencies. (Section 12-5.5-109(3), C.R.S.)
From the Rules and Regulations:
1. A written contract as defined in Section 12-55.5.109, C.R.S., shall be provided to the client within thirty (30) days of receipt and acceptance of a deposit from the client. (Rule D-8)
2. Any deposit made by a client who is not accepted must be returned within thirty (30) days. (Rule D-8)
3. For any contract executed on or after January 1, 2001, in addition to the basic refund policy language, the contract shall include language which defines the refund policy when the prospective client does not draw the required license or tag for the species he is negotiating to hunt, and shall specify the location or locations of the actual hunt using game management units assigned by the Division of Wildlife. (Rule D-8.)
4. A copy of the contract shall be provided to the Director or authorized agent upon request. (Rule D-8 and Rule D-14)
5. An outfitter shall honor the terms of his contractual obligations to his clients. If the outfitter is unable to honor the terms of his contract for any reason, including active suspension or revocation of the outfitter's registration, each client shall be notified immediately. (Rule D-11)
6. An outfitter shall maintain accurate and complete records of all outfitting services, including copies of contracts with clients, and the outfitter shall provide such records to the Director or authorized agents upon request. (Rule D-14(i))
Outfitter / Client Model Contract
The model contract is in Word format and is compatible with Word 97 and later versions. If you need the sample in plain text format, please contact the Office of Outfitters Registration.
- Download the Model Contract.
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